Champion Profile

Meet Monica Hodgson Daniels. She is the owner of Garnett and Gold Financial Corporation. They are an accounting firm built to help business owners achieve their dreams.

The Challenge: Glitchy workflow providers

Monica’s previous workflow provider wasn’t getting the job done. It seemed like they always had system updates and glitches, which made completing tasks a pain.

Overall, it wasn’t working well for what she needed. 

The Solution: Switching to Jetpack Workflow 

“Setting up Jetpack Workflow was pretty amazing! It was seamless!” 

Monica loved how easy it was to set up Jetpack Workflow. All she had to do was use her QuickBooks data file and import her information over to Jetpack. 

The best part of getting started? She didn’t have to do any data entry! 

Monica says the biggest ROI of using Jetpack Workflow is not missing a deadline. It tracks all of your jobs and sends updates of when they are due. This ensures she meets deadlines for all of her clients. 

Results to Date

Monica is still using Jetpack Workflow for document management. She enjoys the ease of scanning, uploading, and storing. 

Her team also heavily relies on the activity notes for collaboration purposes, as well as the job tracking system. 

“I love the fact that it has a job tracking system. I never miss a deadline for my clients.”

Jetpack Workflow makes document management, team collaboration, and never missing a deadline easy for firm owners! 

See Jetpack Worflow In Action

Get under the hood of Jetpack Workflow’s accounting workflow and project management platform. See some of the top features and how it helps your firm standardize, automate, and track client work more efficiently.

Champion Profile

Meet Pat Palmer: the owner of Palmer’s Accounting & Tax Services (PATS). Pat was running a one-woman show until a couple of years ago when she brought on her first employee.

The Challenge: Providing free work because of unorganized tracking

Before using Jetpack Workflow, she bounced around from software to software trying to find one that would work best for her business. 

She landed on a tool for software programmers but it was missing key features. This meant she was also relying on spreadsheets. As a result, Pat spent an hour and a half each day organizing what she needed to do and when. 

She was stressed, underproductive, providing work for free, and tasks were falling through the cracks.  

The Solution: Jetpack Workflow organized her work 

Pat realized she was giving away work. However, by using the built-in timer in Jetpack Workflow, she stated the timer immediately after beginning a project, would  pause it as needed, and start it again later. This feature allowed her to start capturing her time more consistently resulting in accurate client invoicing, and no more giving away work for free.

Pat adopted Jetpack Workflow in a seamless fashion. She loves working with the team and praises the short learning curve for the tool. 

With Jetpack Workflow’s reminders, Pat no longer has to sift through spreadsheets to know what needs to be done.

“I don’t even think about what I need to do anymore, I know Jetpack Workflow is going to tell me.”

Results to Date: 

Jetpack Workflow’s tool kept her organized and allowed her to properly track her hours resulting “in an increased revenue of 30%.” 

Pat was also able to seamlessly bring on a new employee. Tasks were easily transferred and they use the notes feature in Jetpack Workflow to communicate. With the help of Jetpack Workflow, Pat “felt confident in being able to manage her.”

Here’s what Pat would say to someone interested in Jetpack WorkFlow: “Setup is very easy, which was a big obstacle for me. If you’re already overwhelmed with work, how are you going to find the time to set up a new software? But set up was very easy. I was able to transfer my client base over from QuickBooks. That was done immediately. Jetpack Workflow comes with template. You can start with the templates to set up your jobs. I’ve started with the templates Jetpack provides. As I worked with the templates, I tweaked and edited them. Now, I’ve got a beautiful, step-by-step outline of what has to be done for this job.”

Whether you’re a one-person army or a growing team, Jetpack Workflow has you covered. We keep you focused on the tasks ahead, ensuring no deadlines fall through the cracks so you can scale your firm with ease.

See Jetpack Worflow In Action

Get under the hood of Jetpack Workflow’s accounting workflow and project management platform. See some of the top features and how it helps your firm standardize, automate, and track client work more efficiently.

 

 

Summary

 

  • What Is LittleNewt?
  • History & Technology Behind  LittleNewt
  • The Future of LittleNewt
  • Trajectory of the Industry
  • Who is LittleNewt for?

 

Additional Resources

 

 

Meet Christopher Mundon

 

Christopher Mundon is the CEO and Co-Founder of Little Newt, a company whose goal is to develop and market a truly revolutionary federal income tax automation product.

 

What Is LittleNewt?

 

Christopher notes that the product is designed to do what he did during his first year as a tax associate at Ernst & Young. It automatically gathers PDC, creates work papers, does the M1 calculations, maps everything out, and then sends the data to the determined tax software. “And it does all of this in about 20 minutes,” Mundon says. “So what used to take me about a day-and-a-half as a first-year tax associate, this does in about 20 minutes, running nonstop.”

 

According to Mundon, the goal is for LittleNewt to function as a fully automated first-year tax associate. Despite this goal, the current intention is to enhance the functionality of existing tax prep software. 

 

History & Technology Behind  LittleNewt

 

Mundon notes that the idea came to him while he was in college. As a fourth-generation CPA, he knows how hard tax season can be. So, LittleNewt—which is the nickname his grandfather had—is designed to lessen the impact of tax season on a CPA’s life, which is why they license it to CPA firms.

 

Technologically speaking, LittleNewt makes use of an NLP algorithm that reinterprets the data funneling into their database to determine what information is necessary from a tax standpoint and uses that information to prep work papers. “And then, through an older technology, we can send the data from our work papers directly to the software itself,” Mundon says. He notes that it was the move to cloud accounting software that really enabled this process.

 

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One of the things that Mundon hears over and over again is people saying “Fake it till you make it. I hated that advice. I’ll say we do think that, once we start to scale, our software will learn from user interfaces and inputs,” Mundon shared. He notes that the engineer that developed the NLP program for LittleNewt has also developed a machine learning program for the company to roll out once they have more users onboard. For example, LittleNewt is not currently set up to handle 74b or 74c tax forms, but the infrastructure is there for the eventual rollout. 

 

The long-term goal is to help the program progress from a first-year associate level up through second-year associate, senior associate, and eventually manager. “I doubt that it would ever get to the level of a partner, but that’s the goal,” Mundon says. The trajectory is to help CPAs move away from tax prep toward tax planning and consulting.

 

Trajectory of the Industry

 

“I think the CPA definitely is not going to go away. It will change,” Mundon says. According to Mundon, AI will have a bigger impact on firm development and industry evolution than Excel did. AI will essentially become a part of a firm’s staff. What AI will allow CPAs to do is shift to being a reviewer instead of a preparer and focus on the softer skills needed for customer engagement. 

 

This is why the role of a technologist is going to become increasingly important for firms. While you as the CPA focus on those soft skills and engaging your customers, you need to have someone on staff that is dedicated to helping you build out the technology stack that will help you grow. 

 

“CPAs are becoming more and more like technologists, and I 100% agree with that. I think CPAs are somewhat inherently software developers,” Mundon says. “Anyone who knows Excel really well could easily make the transition to being a software developer, because they’re inherently used to formulas and love databases.”

 

Who is LittleNewt for?

 

“Our sweet spot right now is bookkeeping firms that also do tax work,” says Mundon. However, he clarified that LittleNewt rarely does work with businesses that don’t at least have an executive assistant. While their primary focus is on bookkeepers that do business returns, they also want to grow into larger markets. Presently, LittleNewt is able to help process several different types of business returns: 1120, 1120S, 1065, and, later this year, 1040

 

“1040s are a special beast because, whereas business returns are more financials-based, 1040s are more W-2s, 1099s, K-1s, so you have to have the ability to import and read PDFs—which we’re just now starting to build into it,” Mundon says.

 

Mundon reflected back on something he heard in his undergraduate program. One of his professors told his class that any tax return software should only have one place to enter in data. “At the time, I was like, ‘Uh, yeah. Who wouldn’t do it that way?’ but then you get out into the real world and think, ‘Oh no, this is terrible,’ because these software are just riddled with redundancies.” The potential for errors is just everywhere. Mundon believes that CPAs should only ever have to correct data in the work paper, and that’s it.

 

Conclusion

 

We covered a ton of great information in the podcast. If you’re after more detailed information, be sure to check out the full episode! If you’d like to connect with Christopher, you can visit his website, email him at cmundon@littlenewt.com, or send him a text at 512-318-3196.

 

See Jetpack Worflow In Action

Get under the hood of Jetpack Workflow’s accounting workflow and project management platform. See some of the top features and how it helps your firm standardize, automate, and track client work more efficiently.