As your business grows and your client list swells, it can become a bit of a chore to decide which is the best accountant to pair with each client. You want your clients to feel good about who is handling their finances and that indicates a comfortable working and social relationship. Each client has their own set of needs and their own points to discuss that are specific to the type of business they do on a regular basis. Use client management software for accountants to ensure that every person who chooses your firm is always happy with the service they’re receiving. Give them the detailed attention to their account that they’re looking for and draw even more business to your firm to keep growing!
After the Flurry
One of the busiest times of year for accounting firms is tax season. As the flurry of new clients slows down and you find yourself being able to assess your success, you may notice that your new influx of business has become disorganized. Take this time to utilize your client management software for accountants and bring spring-cleaning to your office and your client list.
Track the progress of each accountant in your firm using your software and see who brought in the business you value most. Turn it into a game or a friendly competition with incentives and door prizes to add a little flair and fun to the office.
Display accountant statistics in a prominent area of the office to encourage growth and aspiration among employees. Use colorful exclamations and pictures of the accountants to bring attention to what you are doing.
Give accountants a chance to work together and use the software to organize on their own. Encourage teamwork to pair the right accountants with each client so that everyone has a good year!
What the Clients Want
Of course, the best way to choose which accountant will go best with which client is to find out what the client wants. However, unless you give every client a questionnaire upon first meeting, these details are not so easy to gather. Learn to use your client management software for accountants to organize the client lists and bring together the best of the best.
Add notes and memos to the client files using your software after each meeting. Even if different accountants handle the client sometimes, all of the information will be in one place.
Use keywords to make searching for common details simpler. You’ll be able to pair the right clients with the right accountants by entering search terms that apply to both parties.
Teach your accountants to gather information through casual conversation. Use role-playing and other training tools like a list of suggested questions and topics to steer them in the right direction.
Communication is key to finding out what your clients really want and your client management software for accountants makes this part of the equation more efficient. Include reminders before meetings with clients so that your accountants are always up to date before they enter a meeting.
Implement an open door policy when it comes to using the client management software for accountants in your office. Give every accountant a lifeline to learn more about how to provide the best client satisfaction possible.
Bring it all Together
When your client list has been successfully organized, make sure that your office continues to utilize the client management software for accountants that helped you all get organized in the first place. Not only will this system get your client lists in order but it will keep them in order but it’s up to you and the accountants that work with you to use the features provided to make it happen. Track the progress of everyone involved and prompt them with memos and reminders that keep them on the right path to staying organized. This follow through helps everyone stay on point and gives your accountants the opportunity to provide a level of client service that is higher than anyone else’s. Your business will grow, your clients will rave to everyone they know about your firm, and you’ll happily watch as clients and accountants work in a beautiful balance.