This is the time of year when cleaning is on everyone’s minds, including in the office and your accounting firm is no different. Tax season is coming to a close and things are slowing down and this allows for some time to see where things lie after they’ve settled. There may be some wayward files or client profiles that were handled by more than one person and have become messy. Use workflow software for accountants to get your office and files organized and clean up the way you manage your firm. Slow Down Whether your business is booming or you’re enjoying the rest of a short lull, it’s always a good idea to slow down a little bit and take stock of what’s going on. Check your accounts and how they’re being managed. Show appreciation for those who have done well recently and clients who remain loyal to your firm. Workflow software for accountants makes this easy for you and everyone else in the office so you can get organized and get back to letting your business flourish. Workflow software can give you a platform that lets you see other accounts in an organized fashion. Managers can check notes, progress, and leave comments for the accountants who deal with the clients in question. It allows for open communication in several ways. See which accountants are bringing in business and keeping it as well as who is keeping clients satisfied and happy. Commend them swiftly and publicly to give others something to look forward to and goals to which they may aspire. Get a look at the clients that helping your business stay alive, the ones who have been there for a long time and keep bringing you business. Show them that you appreciate that business with special perks or a personalized letter. It’s important to keep these clients especially happy and give them more reasons to keep coming back and to tell others of their good experience with your firm. Follow Through After slowing down and organizing your firm, you’ll be ready to kick it back into high gear and be even better than ever. When you clear out any broken pieces and make your business run in a streamlined manner, you’ll have more tools to expand as well as run efficiently. Workflow software for accountants is excellent for managing a reorganization process but after that’s over, the software should continue with day-to-day operations. Anyone who helped you reorganize and used the software with you can assist in training the rest of the accountants in your firm. Allow them to work one on one with others to give people a peer that they can relate to and learn from. Hold a seminar to show a large group of people the features of the new software and how they work with your day-to-day operations. Give them “what ifs” and specific scenarios in which they can use the software and the features you present. Provide help dedicated to integrating your new software into regular operations during the changes being made. Let the accountants in your firm know that there is a learning process and that they may take some time to get the hang of it. Use your software to check your accountants’ work. You can scrutinize each client’s file as you see fit, add notes, and make sure that every detail is attended to in the way the client wants. No matter who works on the file, the notes will be there within the software to keep all the information in one place. Enjoy Efficiency Once the people in your office integrate the workflow software for accountants into their daily activities, you’ll be able to enjoy the efficiency brought on by its use. The spring cleaning that you do for your office will emit an organized and streamlined workplace where everyone can operate on the same page every day. Eliminate the chaos of calendars that don’t sync up and give everyone in your office a better way to work with less stress!